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North American Duck Symposium and Workshop

Oral Presentation Guidelines

7th North American Duck Symposium and Workshop
Ecology and Integrated Management of Waterfowl
February 1-5, 2016


***Please note that the projection resolution for slide presentations will be 1600 x 900***

The resolution can be changed on the "Slide Show" tab - Resolution drop down menu is on the right hand side in Office 2010 or higher. If you are using an older version of Office, it should still be in the Slide Show drop down menu.

PowerPoint Presentations – General

  1. Presentations are preferred to be given as PowerPoint presentations. If you require other audio-visual medium (e.g., slide, video, or overhead) or software, please let us know ahead of time.
  2. Prepare your presentation as a single PowerPoint file to run on an IBM compatible computer as a Microsoft Office 2010 format file. Computers available at the meeting will run PowerPoint 2010. Save your file as a normal PowerPoint file (.ppt). Please do not save your file as a PowerPoint Show (.pps) file. 
  3. Format your PowerPoint slides in the 16:9 (we can also use 16:10) size format. Using the default 4:3 size format may result in unexpected format changes on your slides due to the projector screen size we will be using.
  4. All presentations must run on the Windows operating system. Conference computers will run on Windows 7. If at all possible, please create your presentation on the same version of Windows or at least test it on this version before submitting it.
  5. If you wish to submit your presentation prior to the conference, you can email your .ppt file to NADuckSymposium@gmail.com. Otherwise, we will have computers available at the conference for presenters to load their talks before their session.
  6. Please, bring one copy of your presentation to the conference on a USB media storage device. This copy is to be used as a backup by you and the conference organizers if required. As an additional backup measure, consider saving an extra copy of your presentation on your web-accessible local server.
  7. Conference organizers will load all presentations on conference computers. Presenters will not be allowed to use their own laptop computers. If an Apple computer is needed, please let us know ahead of time via email at NADuckSymposium@gmail.com.
  8. All presenters will be given the opportunity to check their presentations on-site, before their presentation time. You are encouraged to review your presentation at least 24 hours before your scheduled presentation, especially if it has any special or technically complex elements.
  9. Remember your presentation is limited to 15 minutes plus 5 minutes for questions.

Advice on Production of PowerPoint Graphics

  1. Keep visual aids simple. Convey only one idea per table, figure, or title slide. Figures from publications, theses, or dissertations normally do not make good PowerPoint slides. Too much detail detracts from the primary message of the slide. Use appropriate blank space.
  2. Slides should be readable to the unaided eye. You will be speaking in a large room. Text on title slides should be restricted to 7 lines.
  3. Use appropriate and compatible colors for text and backgrounds. Avoid white backgrounds. Color combinations with pleasing contrasts are preferable. Examples of suggested combinations are: white or yellow type on a blue background, and yellow type on a green background. Do not use colors you have not tested before. Avoid dark slides and overly dark backgrounds. Remember that color blind people cannot distinguish between red and green.
  4. Simple typefaces are preferable to fancy fonts. Bold type may be effective on title slides.
  5. Slides of scenes or organisms should clearly show what you want the audience to see.

Advice on Production of PowerPoint Presentations

  1. Do all cropping of images in an image processing package, not in PowerPoint. Save the cropped image as an external file and then insert the image into your presentation. We suggest saving image files in Portable Network Graphics format as the most space efficient and easiest to use format in PowerPoint presentations. If possible, reduce the resolution of pictures. Resolutions greater than 120 dpi do not improve the projected image, but do bloat file size and slow presentation loading time. This can be done on any picture in your PowerPoint; right click on a picture and select Format Picture→ Compress, then check the boxes to select “ALL pictures in document” and for “Web/Screen display.” This will allow easier upload and a good resolution.
  2. Use Arial or Times New Roman fonts for all slides. This is to prevent problems with incorrect font/character substitution that occurs when presentations are prepared in fonts not available on the conference computers. If you must use fonts other than Arial or Times New Roman, EMBED them in your presentation when saving it as follows: (a) in the ‘File’ menu, click ‘Save As;’ (b) in the ‘Save As’ window, click ‘Tools;’ (c) in the ‘Tools’ menu click
  3. Embed TrueType Fonts.’ You can embed any TrueType font that comes with Windows. Other TrueType fonts can be embedded only if they have no license restrictions. If a font can’t be embedded (for example, it’s not marked as being editable or installable), a message appears to tell you why. Saving a presentation with embedded fonts increases the file size of your presentation.
  4. Keep your presentation as simple as possible to avoid hardware and software conflicts. Audio and video files, animated text, animated figures, superscripts, and subscripts cause most of the problems.
  5. Check to be sure you are using the correct version of PowerPoint and Windows. See PowerPoint Presentations – General 2 and 3, above.
  6. Complicated presentations may not display the same way on the conference computer as on your own computer. If at all possible, review your presentation on the conference computer in the speaker check-in room prior to your talk.
  7. You might find the following site helpful in answering your PowerPoint questions: support.office.com.

At the Conference

  1. Register upon arrival at the conference.
  2. If you were unable to use the advance online submission system and made prior arrangements with the Audio Visuals Subcommittee, please turn in your USB device in the speaker preview room immediately following registration.
  3. Check your presentation in the speaker preview room at least 24 hours prior to your session. The speaker preview room will have all of the necessary equipment for viewing your previously submitted PowerPoint presentation.
  4. Arrive at your session 30 minutes prior to the beginning of the SESSION (not your presentation). Meet the session moderator and audio-visual volunteer. Become familiar with the room and with the operation of the ‘forward’ button for your PowerPoint presentation, do not use return to advance slides.
  5. Each session room will be equipped with a LCD (data) projector and a PowerPoint compatible laptop computer. An audio-visual volunteer will open and close your presentation. You will advance your own slides.
  6. Contributed paper (and most symposium) presentations are limited to 15 minutes plus 5 minutes for questions. Under no circumstances may your presentation last longer than 20 minutes. The moderator will be aggressive in monitoring times. The 5-minute question period also allows people to move between session rooms.
  7. Please allow the moderator to facilitate questions from the audience.
  8. If you left your USB device in the speaker check-in room, please pick them up anytime following your presentation.


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